Florida use tax for Fort Myers small businesses, when you owe it, and how to report it (with real purchase examples)
Ordering supplies online feels like a win until you notice something missing on the invoice: sales tax. If that purchase gets used in Fort Myers, Florida usually still wants its cut. That’s where Florida use tax shows up, and it catches a lot of small business owners off guard.
Use tax isn’t a penalty and it’s not “extra” tax. It’s the same tax you would’ve paid at checkout, just paid a different way. This guide breaks down when you owe it, how local Lee County surtax can change the math, and how to report it with clean records.
What Florida use tax is (and why it matters in Fort Myers)
Florida has two sides of the same coin: sales tax and use tax. Sales tax is charged by the seller at the time of sale. Use tax is paid by the buyer when Florida sales tax wasn’t charged, but the item is stored, used, or consumed in Florida.
For February 2026, Florida’s state rate is 6% , and your combined rate may be higher once the county discretionary surtax is added. Fort Myers is in Lee County, so the Lee County surtax rate can apply depending on where an item is delivered or used. Florida’s Department of Revenue explains the basics under its Florida sales and use tax overview , and it’s worth reading if you want the official wording.
Use tax most often comes up when you buy:
- Equipment, tools, furniture, or supplies from an out-of-state seller that doesn’t charge Florida tax
- Items from online sellers where no tax is added at checkout
- Items bought tax-free for resale (using a resale certificate) but later pulled from inventory for business use
Here’s a quick “do I owe it?” flow you can use when reviewing invoices.
| Question | If “Yes” | If “No” |
|---|---|---|
| Did you buy a taxable item or taxable service? | Go to the next question | No use tax |
| Was Florida sales tax charged on the invoice? | Usually no use tax (keep the invoice) | Go to the next question |
| Will the item be used, stored, or consumed in Florida (including Fort Myers)? | Use tax is likely due | Usually no Florida use tax |
| Did you pay another state’s legally imposed sales tax? | You may claim a credit and pay the difference | You likely owe full Florida tax |
When you owe Florida use tax (with real purchase examples and the math)
The basic calculation is simple:
Purchase price × (Florida 6% + applicable county surtax) = use tax due
Minus any credit for legally imposed tax paid to another state (if allowed) = net use tax due
Two important local details:
- County surtax can apply based on delivery location or where the item is used in Florida. You can confirm current surtax rates using the Department’s discretionary sales surtax guidance.
- Many surtax rules include a common cap for tangible personal property where the county surtax applies only to the first $5,000 of the sales price per item, per single purchase, but exceptions exist. When a purchase is large, double-check how the cap applies to your situation.
The table below uses a sample surtax rate of 1% just to show the math. Swap in the current Lee County rate when you calculate your actual amount.
| Real-world purchase (Fort Myers business use) | What happened | Use tax math (example uses 1% surtax) | Net due |
|---|---|---|---|
| $600 printer bought online, shipped to Fort Myers | Seller charged $0 tax | $600 × (6% + 1%) = $600 × 7% = $42 | $42 |
| $2,000 shelving bought in Georgia, picked up and brought back to Fort Myers | GA seller charged 4% tax | Florida tax: $2,000 × 7% = $140, credit: $2,000 × 4% = $80, net: $140 − $80 | $60 |
| $350 office chairs from a vendor that charged Florida tax | Tax collected at checkout | Keep the invoice showing Florida tax charged | $0 |
| $8,000 machine delivered to Lee County, no tax charged | Big-ticket item | State: $8,000 × 6% = $480; county (if capped): $5,000 × 1% = $50; total = $530 | $530 |
A couple of practical notes that change the answer in real life:
- Freight and delivery charges can be taxable in Florida depending on how they’re billed and what’s being sold. If the invoice lumps shipping into the price, treat it as part of the taxable amount unless you’ve confirmed otherwise.
- Mixed-use items matter. If you buy something partly for resale and partly for business use, the use tax calculation should match what you actually used.
The easiest way to stay ahead is to add a monthly “untaxed purchases” check to your bookkeeping routine, then you’re not scrambling at filing time.
How to report and pay use tax in Florida (step-by-step)
Most Fort Myers small businesses report use tax on the same return they use for sales tax. Florida generally has you report use tax on Form DR-15 (Sales and Use Tax Return) for the filing period. The Department also points consumers and businesses to options to file and pay tax on out-of-state purchases , which is helpful if you’re not sure how your account is set up.
Here’s a clean process that works well for small teams:
- Pull a list of purchases where no Florida tax was charged (Amazon Business, out-of-state vendors, trade show buys, equipment invoices).
- Confirm taxability . Many business purchases are taxable, but exemptions exist (and they’re fact-specific).
- Determine the correct rate : 6% state plus the correct county surtax for delivery or use location.
- Calculate use tax due for each invoice. If another state’s tax was charged, keep proof and calculate the credit (pay the difference when Florida’s rate is higher).
- Report the total on your sales and use tax return for that period, then pay by the due date.
If you file late or underpay, Florida may assess penalties and interest. The Department posts current figures on its tax and interest rates page. (For early 2026, posted interest rates can be significant, so it’s smart to fix use tax gaps quickly.)
One more 2026 note: starting October 1, 2025, Florida removed the state sales and use tax on commercial real property rentals. If you lease office space, that change may affect what shows on your rent bill, although local surtaxes and other local charges can still complicate things.
Disclaimer: This article is for general information, not legal or tax advice. If you have edge cases (nexus questions, exempt transactions, mixed-use items, or large equipment with surtax caps), talk with a qualified tax pro who can review your documents and facts.
Conclusion
Florida use tax is easiest to handle when you treat it like a normal part of purchasing, not a surprise bill. Track invoices where no tax was charged, apply the 6% state rate plus the right local surtax, and report it on time with your regular filings. If you’re unsure whether a purchase is taxable or how to apply credits, getting help early can save real money and stress later. Florida use tax problems tend to grow quietly, then show up all at once in an audit.
Florida sales tax for Fort Myers service businesses, what’s taxable, what’s not, and how to register
